Software to organize, track and manage real estate, infrastructure and facilities information.

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Archibus

ARCHIBUS is the leading provider of real estate, infrastructure and facilities management software and solutions. It provides timely, accurate facilities reports to help organizations of all sizes get the most value from campuses, buildings, workspaces and other real estate assets.

AFS specializes in implementing Archibus products to help you streamline your operations and management. We support the following suite of Archibus products:

Space Planning & Management

These four complete modules support your space reporting needs so you can improve accuracy, integrate reports and operations and boost efficiency. The module includes:

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Product Screenshot: Archibus
Building Operations

This module helps you manage and document care and maintenance of your facilities to decrease downtime, minimize repair expenses and increase the performance of your employees or contractors. The module includes:

  • Preventative Maintenance - Features planning and forecasting tools to help your organization schedule service for equipment at various locations.
  • On Demand Work - Allows you to submit requests and track progress every step of the way until completion. This includes reporting on time spent and comparisons of estimated vs. actual costs.
  • Condition Assessment - Lets you track inspection items, generate work requests and log completion for all assessment items.
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Product Screenshot: Archibus
Asset Management

Archibus Asset Management tracks your real property and fixed assets including locations, number of assets, their conditions, status, work performed, depreciation and warranties. This covers furniture, equipment, telecom equipment, software and more.

  • Asset Management - Extends the asset inventory to include optimization of all assets throughout their full operational life cycle: acceptance, operational use, re-purposing and disposal.
  • Enterprise Asset Management - Integrates strategic real estate planning, capital planning, portfolio project management, finance and operations information and aligns it with your organization’s objectives.
  • Telecom & Cabling Management - Traces and tracks all the IT assets within your building.
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Product Screenshot: Archibus
Real Estate Portfolio Management

Portfolio Management collects and aggregates all portfolio items into a single consolidated overview. The module includes:

  • Portfolio Management - Tracks current and projected holdings, leased vs. owned space, building cost performance and other details to help you make more informed and insightful decisions.
  • Lease Administration - Automates your lease administration processes to increase efficiency, reduce errors and avoid penalties.
  • Cost Administration - Increases budgeting accuracy with cash flow reports that generate cost projections for leases, buildings, properties and accounts.
  • Cost Chargeback & Invoicing - Provides chargeback reporting and account invoice tracking.
  • Advanced Portfolio Forecasting - Makes cost projections and simplifies portfolio planning and forecasting to support multifaceted strategic space planning requirements.
  • Strategic Financial Analysis - Collects information from every module and makes it easy to access and view from one place.
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Product Screenshot: Archibus
Capital Project & Move Management

This domain covers the following four modules:

  • Project Management - To manage projects from an owner's perspective, tracking from creation to closeout and reporting on all projects side-by-side.
  • Capital Budgeting - To master the capital budget cycle to achieve improved, centralized strategic planning across your organization.
  • Commissioning - Helps collect, coordinate and share building information to identify and correct design/build issues prior to occupancy.
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Product Screenshot: Archibus
Environmental & Risk Management

This tool gives your organization the tools to track and monitor risks in the following modules:

  • Compliance Management - Manage complex compliance requirements proactively to help mitigate risk, ensure safe work environments and reduce administrative burdens.
  • Energy Management - Track and manage energy use to control costs, reduce carbon footprint and mitigate risk.
  • Environmental Health & Safety - Gain control over workplace safety incidents, personal protective equipment (PPE), training, medical monitoring and work restrictions.
  • Hazardous Materials - Track the location of critical information for all materials in the building.
  • Environmental Sustainability - Measure performance indicators and mitigate risk to reduce an organization’s carbon footprint and achieve other environmental goals.
  • Green Buildings - Achieve carbon footprint and environmental sustainability certification goals for individual buildings or across an entire portfolio.
  • Clean Buildings - Streamline the time-consuming and highly-regulated process of identifying and abating indoor environmental hazards.
  • Waste Management - Track and manage waste streams from generation through disposition to minimize health and regulatory risk.
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Product Screenshot: Archibus
Workplace Services

Improve your workplace operations using the following tools:

  • Reservations - Allows users to look up and reserve available space based on configuration, equipment and room size needs while integrating with Microsoft Outlook.
  • Hoteling - Lets your remote and floating employees reserve an office when they need to be on-site or are traveling to other offices within your organization.
  • Service Desk - Provides users with the ability to submit requests such as IT requests routed internally, maintenance requests converted to work requests or external vendor service tickets like equipment repairs.
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Product Screenshot: Archibus
Technology Extensions

Archibus allows you to integrate other products as needed including:

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Product Screenshot: Archibus

HE Essentials

HE Essentials is an Archibus extension that supports the space data needs of higher education institutions by providing accurate, required state reports that can be exported with the click of a button. AFS has developed this extension in compliance with the Texas Higher Education Coordinating Board standard for reporting for community, technical and state colleges. This extension enhances the default data sets within Archibus Space and Reservations activities while leveraging data for reporting purposes.

This extension allows you to:

  • Manage all requirements within a single structure.
  • Leverage existing space data and classroom scheduling directly in Archibus or via connectors to your existing scheduling tools.
  • Use Web Central to confirm consistency and accuracy for final delivery to the state using Archibus Connectors.
  • Prepare reports for data validation, exceptions reporting, error logging and final data exports for the following higher education reports:
    • CMB005 – Building and Room Use
    • CMB011 – Facilities Room Inventory
    • CMB014 – Facilities Building Inventory

Dexaga

Dexaga is a Web-based tool that allows you to quickly mine your raw data to create reports, charts and graphs in just minutes and without installation or browser plug-in requirements.

The tool allows you to:

  • Access data within a Web-based solution such as Archibus Web Central.
  • Easily group and summarize data using drag and drop fields.
  • Build multiple charts and graphs while you review the data, choose the view you like and download.
  • Quickly save and share reports and charts.
  • Create layouts to view multiple charts and reports and then print or send to PowerPoint as needed.
  • Use Archibus’ role-based and VPA security (Archibus users only).

Archibus Cloud

Archibus Cloud is a SaaS (software as a service) offering that gives you the tools and flexibility to reduce or expand your workplaces as needed to better control costs and reduce operational overhead. It also helps you create offices that enhance employee performance and satisfaction.

Archibus Cloud helps you:

  • Support your people with workspaces designed to make them as productive as possible.
  • Manage space and office moves to stay ahead of occupancy needs.
  • Track space usage in real time using the latest technology.
  • Get fast and accurate asset inventory data such as content, conditions and lifecycle details.
  • Reduce overhead costs and improve operations ROI with preventive maintenance plans.
  • Stay up to date with security, compliance and technology standards.